a monthly newsletter from Traci Duez & Break Free Consulting
Think better, Choose
better, Perform better, Live better
recall, last month we talked about your 'plate' and
trying to balance everything that was on it. We talked
about how your thoughts can impact your life and get in
the way of keeping your plate level and easier to
balance. This month we'll talk about delegating.
If you want
to live a balanced, fulfilling life, you must free up
mental, physical and emotional energy to pursue the
things that bring the most value to your life.
Look at your current
Which ones are you most passionate and
excited about? Which tasks are you best at doing? Which
tasks add value to your life and the lives of those
around you? Take a few seconds and jot down this list.
Now, for all the things that
you do that aren't on your list, you have a couple of
options... drop them all together or delegate them to
Work should always be done
by the lowest competent level. (Now I'm not criticizing
anyone's competence, but we have all started at a lower
competency level than we are at currently.) So ask
yourself this question with every project or every task,
"Do I really need to be the one who does this?
If not me, then who?" Go to the next lower level
and ask the same question. Go down through the ranks
until you find the individual to which you have the
authority to delegate this task or project.
Road Blocks to Delegation
That all sounds perfectly
sensible, doesn't it? So, why don't you do it?
There are many reasons why you
don't delegate. Here are a few of the most common:
It would be quicker to do it
I'll feel better
doing it myself.
I don't have
anyone that I can trust to do it right.
I can do it
Each one of these reasons
is supported by an 'unbalanced' thought process. Which one
resembles your most prevalent reason for not delegating? Do
you use more than one of these excuses regularly?
Let's look at each of
#1: This is an example of
short-term thinking. Sure you may be able to do it quicker
yourself, but wouldn't the other person appreciate the
opportunity to learn and grow. Your thoughts are
unbalanced by overvaluing the extrinsic and not fully
appreciating the intrinsic. Besides, couldn't you be
using your talents and skills in a more productive way?
#2: Sometimes our
self-worth doesn't come from our intrinsic, infinite value
as a human being, but instead from our (extrinsic) value as
a 'human doing'. If your thought processes are out of
balance and only make you feel good about you when you are
'doing', you will need to learn more about intrinsic
value... keep reading these newsletters.
#3: Trusting someone
usually requires an investment on your part. You have to
invest in training or mentoring them. So many times we tell
ourselves that "it's better to do it myself", then we wonder
why our careers are not advancing the way we would like.
Only when you invest in others will you truly be investing
in yourself. Again, focusing on the task instead of the
people indicates that your internal dialogue may be over
focused on extrinsic value.
#4: This is an example of
perfectionist thinking. Contrary to what your internal
dialogue may be telling you, there is such thing as "good
enough". When we spend 80% of our time making something 5%
better, was it really a good investment? (I know that
sometimes the answer is 'yes', but in most cases the answer
is 'no'.) This is an example of an out of balance systemic
thought processes. Your mind is more concerned with meeting
its expectations than on the value all the tasks and people
in your environment.
Recognizing the Road Blocks
The absence of
delegation will hinder your progress more than
anything else. If you want to leverage your time and
energy, delegation is essential.
this short quiz. Answer TRUE or FALSE to these
take work home on most weekends and nights.
subordinates always have less to do than me.
is a nice-to-do, not a 'must'.
difficulty trusting others to do the right
things or to do things right.
hard for me to accept ideas of others.
Confidentially, I feel that letting go of tasks
makes me less important.
problems meeting deadlines.
myself in doing everything perfectly.
ask for opinions from others or only on
I wish I
had more time for my family, friends, vacations
go of tasks means that I have less of a handle
viewed as a weakness to ask others to help you
do your tasks.
Did you answer TRUE to 2
or more of these? If so, you may need some help with
Removing the Road Blocks
As we talked about last
month we have 3 classes of value... from lowest to
highest, these are systemic, extrinsic and
Systemic value is the
lowest form of value (mathematically / axiologically).
When you hold your unrealistic expectations of
perfection (your ideas) at a higher value than
people or wisdom or knowledge (intrinsically valued things), your
are not aligned with success. You are actually
sabotaging your success (as well as the possible
success of others.)
Extrinsic value is
higher value than systemic and so is a little
better. In your mind, when you place more value on
how well a task is completed than on the knowledge
that can be gained by the person doing the task,
your mind is focused on a lower level of value.
being willing to delegate tasks to others you have
the opportunity to show another person that you
value them as an intelligent being capable of
performing the task. When you allow another person
to learn and grow you are now focused on intrinsic
Allowing others to learn and make mistakes, you can
generate incredible advancement opportunities for
your team members who currently have less knowledge, skill and
experience while maximizing your productivity. This
will not only help you, but also help them.
The success of those to
whom you delegate does not just add to their
achievements, it multiplies your achievements!
Want to know which of
class of value your brain has been trained to mis-value?
Try the free online 6 Advisors assessment.
When you review your
results, you'll see areas of balance - indicated by
green bars. You'll also see areas or thought habits
that are out of balance - indicated by yellow,
orange/red bars. The green bars will support your
efforts to delegate... the others are some of the
thoughts that are hindering or sabotaging your
ability to delegate.
Understanding how your
brain processes thoughts and ideas is the first step
toward overcoming the habits that keep you from
being the best that you can be. Start today... take
the first step...
Try the free online 6 Advisors assessment.
Vol. 2, Issue 8
Click here to view online.
Upcoming Speaking Engagements
April 8, 2008
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April 22, 2008
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Joe C. Thompson Conference Center
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2405 R. Dedman Dr.
May 13, 2008
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New Orleans, LA
May 21, 2008
Houston - Southwest
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Sugar Land Campus
210 Schlumberger Dr.
"No man will make a great leader who wants to do it all himself or to
get all the credit for doing it."
- Andrew Carnegie
"Delegating means letting others become the experts and hence
- Timothy Firnstahl
"Never tell people how to do things. Tell them what to do
and they will surprise you with their ingenuity."
- Gen. George S. Patton
leaders are like the best conductors - they reach beyond the
notes to reach the magic in the players."
executive is the one who has sense enough to pick good men to do
what he wants done, and self-restraint enough to keep from
meddling with them while they do it."
yourself with the best people you can find, delegate authority,
and don’t interfere as long as the policy you’ve decided upon is
being carried out."
"Do not delegate
an assignment and then attempt to manage it yourself – you will
make an enemy of the overruled subordinate."
impossible if you can delegate."
Introductory Assessment Report will include the full
measurements plus written narrative and helpful audio for two (2) of your 6 Advisors. We have selected the
clearest and most balanced Advisor and your least clear